ARTICLE II

PURPOSE:

• The purpose of The Hornet Booster Club is to work in conjunction with Harrisburg High School to support the athletic, cheerleading and band programs and to promote school spirit through a variety of promotional, fundraising and other activities.  This organization and its members will also cooperate, as appropriate, with the athletic director, administration, and/or other school affiliated persons or groups on requested fundraising or support promotional projects, and on projects that raise the overall awareness and visibility of the overall Harrisburg athletic program.
• At no time will it be this organization's purpose to interfere with the policies, methods, eligibility requirements or other practices of Harrisburg High School's athletic department or administration.

ARTICLE III

MEMBERSHIPS:

• Any non-high school adult 18 years or older, residing within the boundaries of the Harrisburg High School District or employee of this district may become an active member of The Hornet Booster Club.  Any person who becomes a member shall be governed by the by-laws of The Hornet Booster Club then in force and those, which thereafter are adopted.
• The regular dues of The Hornet Booster Club shall be fixed annually by the Board of Directors at the August meeting each year.
• The Directors shall, by quorum vote, have the authority to suspend or revoke membership of any member whose conduct is considered detrimental to the best interests of The Hornet Booster Club.  Any suspension or revocation of membership constitutes forfeiture of any dues paid to The Hornet Booster Club.

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ARTICLE IV

• The governing of The Hornet Booster Club shall be by a Board of Directors consisting of nine(9) members, who will be elected to a term of three years from August 1 through July 31 of the following year.  The Directors shall hold offices comprised of:

• President
• Vice President
• Secretary/Treasurer
• Boys Athletics
• Girls Athletics
• Cheerleaders
• Band
• Special Projects
• Memberships

1. President-The President shall preside at all Board and general membership meetings and shall superivse and conduct all business and committee affairs of The Hornet Booster Club.  He/She shall be liaison to the Athletic Director and/or administration for all official Booster Club matters.  The President shall also serve as official spokesperson for The Hornet Booster Club.
2. Vice President-In the absence of the President, the Vice President shall perform the duties of the President.  This Director shall also work with the President on all current activities and shall solicit representatives for the Team Liaison program each year.
3. Secretary/Treasurer-As Secretary, he/she shall keep the minutes of all the board and general meetings, shall see that all notices are given in accordance with the provisions of these by-laws, shall keep register of the postal address of each active member, and in general perform all duties of the office of Secretary as prescribed by the President.  As Treasurer, he/she shall have charge and custody of, and be responsible for, all funds and securities of The Hornet Booster Club; shall deposit all funds received in the name of The Hornet Booster Club.  The Treasurer must issue a financial statement reflecting income/expenditure performance at the end of the previous calendar month at each monthly membership meeting.
4. Boys Athletics-This Director shall work directly with all Boys Athletic Coaches.  It shall be his/her responsibility to determine needs, both immediate and long term, for the Boys Athletic Program.  This Director shall relay those needs to the Board as such needs arise.
5. Girls Athletics-This Director shall work directly with all Girls Athletic Coaches.  It shall be his/her responsibility to determine needs, both immediate and long term, for the Girls Athletic Program.  This Director shall relay those needs to the Board as such needs arise.
6. Cheerleaders-This Director shall work directly with the cheerleading squads and sponsors to determine needs, both immediate and long term, for the Hornet Cheerleading Program.  This Director shall relay those needs to the Board as such needs arise.
7. Band-This Director shall work directly with the Band and Band Director to determine needs, both immediate and long term, for the Hornet Band Program.  This Director shall relay those needs to the Board as such needs arise.
8. Special Projects-This Director shall determine overall facility and maintenance needs which will directly impact the Hornet Athletic Program.  He/She shall determine expenses needed to accomplish such needs and shall relay those fundings to the Board.
9. Memberships-This Director shall solicit membership, collect membership dues, and maintain membership records.  This Director shall recommend to the Board an amount for dues for the next year during the August meeting each year.

• The Directors shall have general charge of the business affairs and policies of The Hornet Booster Club, and shall have the power to fill all vacancies in the offices for the unexpired portion of the term(s).
• Voting Members-Voting members of the Board of Directors shall consist of all board positions.  Each Director shall be entitled to one vote for each matter brought before the Board.
• Quorum of the Board-Quorum of the Board shall consist of five(5) members.  A quorum is required for any board or general membership meeting to be considered official.
• Board Meetings-Meetings of the Board of Directors may be called by or at the request of the President or any member of the Board at any time.  Minutes of said meeting will be made available at the next general membership meeting.
• The responsibilities outlined in Article IV shall be mutually agreed upon at the August meeting of the Board of Directors.  If necessary, the President will assign other duties to the Vice President.

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ARTICLE V

FUNDS:

• Funds of the organization shall be deposited in The Booster Club checking account and/or savings account at a bank of financial institution approved by the Board of Directors.  Funds will be used to pay all approved Booster Club invoices.  Bills to be paid will be submitted to the Treasurer after being reviewed and approved by the Board of Directors.
• Funds shall be disbursed with the direction and approval of the President and Board of Directors.  Only the President, Treasurer and Special Appointee are authorized to sign checks.  Appropriations will be made once voted on and approved by majority vote of The Board of Directors of the Booster Club.  Requests for appropriations can be submitted by The Hornet Booster Club Directors, Harrisburg Athletic Director or the Harrisburg High School Administration.  Any expense other than normal day to day (concession purchases) operations shall be approved by the Board.

ARTICLE V

MEETINGS:

• The regular meeting of The Hornet Booster Club shall be held on the second Sunday of each month from August through May at the Harrisburg Middle School Library.  In the event that the regular meeting of The Hornet Booster Club needs to change, the Secretary shall be responsible for notification of such a meeting be given to the Directors and qualifying members at least 24 hours in advance.  All meetings of The Hornet Booster Club  shall be open to the membership, but only Directors are eligible to vote on matters brought before the Board.
• Any member of The Board of Directors can call for a closed Executive Session meeting at any time before, during or after any general membership meeting.  A quorum (5) of the Board must be in attendance for business in an Executive Session to be official.
• The Annual Meeting of the general membership of The Hornet Booster Club  will be held each year on the second Sunday in August proceeded by its regular monthly meeting.  The order of business for the August meeting shall be:  1) Minutes of previous Annual Meeting, 2) Reports from the Directors, 3) Old Business, 4) New Business, 5) Election of Directors for the upcoming year.
• A majority of the Board of Directors (5) must be present for the Annual Meeting to be official.  If no majority is present, the presiding Director shall postpone the meeting for (1) week.

ARTICLE VII 

ELECTIONS:

• The election of Board of Director members shall take place on the second Sunday in August at the Annual Meeting.
• Three new Board members shall be elected each year to fill the offices of those board members retiring.  Board of Director members shall assume their duties upon election of the same year as the election and shall hold office for three (3) years.

ARTICLE VIII

AMENDMENTS:

These By-Laws may be altered, amended or repealed and new By-Laws adopted by two-thirds of the eligible voting membership present and voting at any meeting of the members, provided that at least seven days written notice is given to each eligible voting member of such intention to alter, amend or repeal, or to adopt new By-Laws, at said meeting.  Any active member who has paid up dues shall have By-Laws amendment voting rights.

By-Laws adopted October 4, 2000

Amended September 8, 2002 (Amendments are Bold and underlined)